We kindly request all attendees to register for the EPS-HEP 2025 conference to access any of the sessions. Remote participation will also be available, but only for registered participants who will receive a unique access key. A significantly reduced registration fee will apply for remote attendees.
Important information:
- Both registration and abstract submission are managed through the Indico webpage. Payment of fees will be processed after registration, and you will receive a dedicated email with payment instructions.
- On-site registration will not be available, so please make sure to register in advance.
- All talk and poster presenters are expected to attend the conference in person. Remote presentations will not be possible.
Note to members of Russian and Belarusian institutes:
People employed by these institutes may participate in the conference only personally (without their affiliation) or with an IUPAP affiliation (subject to approval by IUPAP).
Registration Dates
- Registration Opens: January 15th, 2025
- Early Registration Deadline (Reduced Fee): April 15th, 2025
- Late Registration Deadline (Standard Fee): June 15th, 2025
- Conference Begins: July 7th, 2025
Abstract Submission Dates
- Abstract Submission Opens: January 15th, 2025
- Abstract Submission Deadline: April 15th, 2025
- Acceptance Notification: May 7th, 2025
Registration Fees
- Standard Registration Fee:
- €550 (until April 15th)
- €650 (after April 15th)
- Reduced Registration Fee:
- €350 (until April 15th)
- €450 (after April 15th)
(Available to students: undergraduate and graduate)
- Online Registration Fee: €150
- Accompanying Person: €50
(Covers access to all public events and the conference dinner) - Conference Dinner: €70
(The capacity is limited. Tickets are sold on a first-come, first-serve basis.) - Lunch Box: €20 per day
- Childcare: €100 per child for the whole conference
(Available until May 15th)
Payment Options
For participants from non-CNRS institutes, credit card is the only available payment method.
We kindly request members of CNRS institutes to also prioritize payment by credit card whenever possible.
Notes for All Participants about the Fee Payment Website:
- Please disregard the arrival and departure times; these will not be used in the registration process.
- If needed, we can provide an updated version of the detailed invoice issued at the end of the registration process. This version will not distinguish between conference registration fees and meals. To request this, please contact us at eps-hep2025-info-l@in2p3.fr.
- For accompanying persons, a separate payment of the fees will be required. Those fees will cover access to all public events and to the conference dinner.
Additional Notes for CNRS Members:
- For Department/Unit, enter your laboratory name.
- For Organization, enter “CNRS“.
- Ensure the invoice is addressed to your laboratory’s name and address under Last Name + Address.
- The CNRS VAT number to include is FR40 180 089 013.